Skip To Content

Jobon ball

For best results we recommend Google Chrome

Click below for details

Details

Close
USD 0.0 - 0.0 / hr
0 applicants
posted 17 days ago

Job Description

FUNCTION

The Finance Department Administrative Assistant is responsible for providing full service administrative support to the CFO, Director of Purchasing, both Directors of Finance, Director of the Cage, Director of Planning and Analytics, and Director of Payroll and Scheduling. The Administrative Assistant III will assist Office Manager in coordinating all offices services; managing daily schedules, responsible for management of office equipment, answering multiple phone lines, routing calls, composing general correspondences, receiving guests to the office, coordinating travel arrangements, assisting with budget preparation/financial reports, taking notes/meeting minutes, records control and special administrative and clerical projects.

 CORE VALUES:

  • CLEAN - Must make the property shine and look impeccable while maintaining a neat, CLEAN and crisp personal appearance.
  • SAFE - Must make guests feel SAFE and comfortable through creating a worry-free, carefree experience.
  • FAST - Provide FAST and efficient service with accuracy.  Meet service time requirements and anticipate guest needs.
  • FRIENDLY - Greet guest with FRIENDLY welcomes, making eye contact and smiling.  Use H.E.A.R.T. steps to ease guests concerns. Say thank you to departing guests.
  • FUN - Work passionately

SPECIFIC DUTIES AND RESPONSIBILITIES

  • Vendor registration.
  • Orders supplies for all finance related departments to include, Cage, Drop and Count, Revenue Audit, and Payroll.
  • Collect information, prepare, and distribute partner books and financial binders.
  • Responsible for reconciling credit card statements.
  • Analyzes department work flow and operating practices, such as record keeping systems, forms control, office layout, and budgetary requirements and performance standards to create new systems or revise established procedures.
  • Assist with the responsibility of managing and efficient operation of executive office equipment to include but not limited to phones, copiers, smart phones, and personal computers.
  • Analyzes office methods daily in order to improve workflow, simplify reporting procedures, or implement cost reductions.
  • Set up and coordinate meetings for the all Executive staff which may include room set up of audio visual equipment, conference phones and ordering refreshments.
  • Answer department phones lines, greet guests, and keep records of calls and visitors; take concise messages and distribute timely to appropriate personnel.
  • May act as focal point for vendors, suppliers and community organizations seeking to and currently doing business with company.   
  • Provide warm and genuine service to our team members and guests, while delivering prompt communication and follow up.
  • Maintain accurate records.
  • Use discretion when handling all tasks.
  • Perform general clerical and administrative office duties.
  • Protects Operations by keeping information confidential.
  • Other duties as assigned.

MENTAL AND PHYSICAL REQUIREMENTS

  • Ability to analyze and interpret departmental needs and results.
  • Ability to solve complex problems.
  • Ability to perform assigned duties under frequent time pressures in an interruptive environment.
  • Ability to maintain mental concentration for significant periods of time.
  • Broad variety of tasks and deadlines requires an irregular work schedule.
  • Willingness and ability to be flexible with work schedule. May require extended hours and work week from time to time.
  • 75% sitting, 25% standing
  • Constantly viewing computer screen for hours at times throughout work day.

EDUCATION, TRAINING AND EXPERIENCE 

  • Five (5) to Seven (7) years’ experience in a high volume professional office environment.
  • 2 year Associates degree in Office Administration or a High School Diploma with equivalent experience.
  • Ability to obtain the appropriate gaming license as determine by the Maryland Lottery & Gaming Control Agency.